Administrative Assistant - Days 40hrs/week - Fast Paced Environment

Location: Burlington, MA
Job ID: 176344-1A
Date Posted: Jun 14, 2022
Category: Specialist

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Job Description

Welcome To

Welcome to Lahey Hospital & Medical Center, part of Beth Israel Lahey Health. Lahey Hospital & Medical Center is a world-renowned tertiary medical center known for its innovative technology, pioneering medical treatment and leading-edge research. A teaching hospital of Tufts University School of Medicine, the hospital provides quality health care in virtually every specialty and subspecialty, from primary care to cancer diagnosis and treatment to kidney and liver transplantation. It is a national leader in a number of health care areas, including stroke, weight management and lung screenings, among many others. Lahey also helps to advance medicine through research and the education of tomorrow's health care leaders.

About the Job

Position Summary:    

Under the direction of the Director will administer the day-to-day operations of the department by handling tasks such as formal correspondence, mail ordering, receiving and storing supplies, on-site and off-site files, etc.


Essential Duties & Responsibilities including but not limited to:

  1. Will be responsible for managing the daily schedule of the Sr. Director of Site Operations & the Director of Nurses. Will coordinate and schedule meetings.  Provides necessary assistance in preparing for meetings to include agendas & all necessary documents for distribution. 
  1. Assists Compliance and Nursing Department including Laboratory Manager, Clinical Educator and Clinical Compliance Coordinator as needed with secretarial support and involvement with special projects as needed.
  1. Assists with the Beverly, Danvers, Ipswich & Lynnfield monthly physician call schedule preparation. 
  1. Prepares agenda for Monthly Primary Care Managers meeting. 
  1. Coordinates the use of the Administrative Conference room. Sets up video conference equipment as needed for meetings.
  1. Knowledge of Physician Scheduling System.
  1. Assists Compliance Department including Laboratory Manager and Clinical Compliance Coordinator as needed with secretarial support and involvement with special projects as needed.
  1. Assist with major projects which might involve telephone work, data entry, or organizational skills; fill-in for absent colleagues.
  1. Incorporates Lahey Clinic Guiding Principles , Mission Statement and Goals  into daily activities. 
  1. Complies with all Lahey Clinic Policies.
  1. Complies with behavioral expectations of the department and Lahey Clinic.
  1. Maintains courteous and effective interactions with colleagues and patients.
  1. Demonstrates an understanding of the job description, performance expectations, and competency assessment.
  1. Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards.
  1. Participates in departmental and/or interdepartmental quality improvement activities.
  1. Participates in and successfully completes Mandatory Education.
  1. Performs all other duties as needed or directed to meet the needs of the department.   


Minimum Qualifications:

Education:  Associates Degree or completion of a secretarial training program

Licensure, Certification, Registration:        

Skills, Knowledge & Abilities: Strong working knowledge of Microsoft Word and Excel.  Must have exceptional written and verbal communication skills.  Must be flexible to shift with the demands of the job.

Experience:     Three year’s medical secretarial experience required.   



About Us

Beth Israel Lahey Health is dedicated to improving health and wellness and making a difference in the lives of our patients, their families and all members of the communities we serve.  Formed in March 2019, Beth Israel Lahey Health is a patient-centered, integrated care delivery system providing a continuum of services spanning academic, tertiary and community hospitals, dedicated orthopedic and psychiatric hospitals, primary and specialty care, community acute care, ambulatory care, behavioral services and home health.  Beth Israel Lahey Health Performance Network is a unified joint contracting and population health management organization, jointly governed by participating physicians and hospitals.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans.