Medical Records Associate II

Job Description

Welcome To

Welcome to Beth Israel Lahey Health Behavioral Services. Our team delivers quality care to clients and families in more than 30 communities throughout the North Shore, Merrimack Valley and Greater Boston. Our mission is to provide personal, compassionate, state-of-the-art, integrated behavioral healthcare that makes a difference in the lives of the people and communities we serve. Our services include mental health counseling, addiction treatment, and family and school-based services.

About the Job

Under the supervision of the Office Manager, the individual in this position is responsible for organizing and maintaining patient’s medical records for three co-located addiction treatment programs in Danvers, MA. The Medical Records Associate II must be detail oriented and be able to work efficiently under tight timelines. The individual in this position will be required to regularly coordinate with internal staff including Clinical Supervisor, Nurse Manager and the Medical Director as well as external stakeholders including lawyers, consumers and their families and other healthcare providers.

Responsibilities are:

1. Reviews charts to ensure they are complete, contain necessary signatures and comply with the established format.
2. Maintains a medical record system that enables prompt retrieval of information when requested.
3. Coordinates requests for medical records from both internal and external stakeholders.
4. Determines that the requests complies with state & federal regulations, including but not limited to HIPAA and 42 CFR Part 2.
5. Coordinates with the off-site record storage vendor related to shipment and retrieval of records as needed.
6. Maintains a system to track records sent out to be stored with the off-site record storage vendor.
7. Scans paper documentation into the electronic health record.
8. Maintains a working knowledge of applicable regulations related to the confidentiality of substance use disorder patient records.
9. Demonstrates strong problem solving, critical thinking, organization, presentation, facilitation and communication skills. Tracks, assesses, manages and monitors risks and issues and provides solutions where applicable to minimize agency risk.

Qualifications:

• High School diploma or equivalent required, Associates degree preferred
• One to three years of experience working with medical records and release of information required
• Knowledge of federal and state guidelines, regulations and statutes concerning confidentiality and release of information
• Organized with an ability to prioritize time-sensitive assignments
• Ability to exercise sound judgement and to consult with supervisor as needed
• Effective verbal and written communication skills

Schedule:

Part time, 20 hours per week

About Us

Beth Israel Lahey Health is dedicated to improving health and wellness and making a difference in the lives of our patients, their families and all members of the communities we serve.  Formed in March 2019, Beth Israel Lahey Health is a patient-centered, integrated care delivery system providing a continuum of services spanning academic, tertiary and community hospitals, dedicated orthopedic and psychiatric hospitals, primary and specialty care, community acute care, ambulatory care, behavioral services and home health.  Beth Israel Lahey Health Performance Network is a unified joint contracting and population health management organization, jointly governed by participating physicians and hospitals.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans.