Administrative Coordinator-Integrity & Compliance.

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Location: Burlington, MA
Job ID: 174297-1A
Date Posted: Jul 18, 2022
Category: Support

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Job Description

Welcome To

Welcome to Shared Services, our team uses a coordinated approach to delivering administrative and operational services across Lahey. Our Shared Services colleagues leverage resources across the organization to ensure we provide high-quality, high-value care to the communities we proudly serve.  The Shared Services team includes colleagues who focus on business and network development, legal services, facilities and real estate, human resources, information technology, finance, philanthropy and marketing and communications.

 

About the Job

Provides support for leadership positions and the Integrity & Compliance department by leading and coordinating administrative work, projects and staff.? Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and services and hospital policies and procedures.

 
Primary Responsibilities:
  • Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation. Schedules and prepares for diverse and complex appointments, meetings and travel arrangements. (essential)
  •  Oversees planning and preparation for committees.? Distributes minutes, prepares agenda, materials and committee work. (essential)
  •  Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department. (essential)
  •  Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager. (essential)
  • Compiles, analyzes and summarizes data from multiple sources to create detailed complex documents, reports and high-level presentations. (essential)
  • Acts as a resource for the department for information and training. Coordinates multiple schedules and diverse workflow to meet operational needs. Accountable for outcome of work with minimal oversight from manager/director. (essential)
  • Initiates, organizes and implements systems and procedures to efficiently coordinate work of the department. (essential)
  •  Performs routine maintenance and/or set-up of office equipment and requests equipment repair services as needed. Maintains office supply inventory; orders office supplies according to established guidelines. Receives and reconciles supply orders and invoices, identifying and resolving delays, billing errors or discrepancies. (essential)
  •  Maintains departmental files, records and databases. Enters information from source documents into computer databases like and/or spreadsheets, compiling, printing and distributing periodic reports, mailing labels and other information as needed. Maintains department reference library of books, journals and other materials in both hard copy and electronic forms. (essential)
Required Qualifications:
  • High School diploma or GED required. Associate's degree preferred.
  • 3-5 years?related work experience required.
  • Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

About Us

Beth Israel Lahey Health is dedicated to improving health and wellness and making a difference in the lives of our patients, their families and all members of the communities we serve.  Formed in March 2019, Beth Israel Lahey Health is a patient-centered, integrated care delivery system providing a continuum of services spanning academic, tertiary and community hospitals, dedicated orthopedic and psychiatric hospitals, primary and specialty care, community acute care, ambulatory care, behavioral services and home health.  Beth Israel Lahey Health Performance Network is a unified joint contracting and population health management organization, jointly governed by participating physicians and hospitals.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans.