OR/Block Time Scheduler

Location: Winchester, MA
Job ID: 171826-1A
Date Posted: Feb 11, 2022
Category: Specialist

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Job Description

Welcome To

Welcome to Winchester Hospital, part of Beth Israel Lahey Health. Winchester Hospital was the first hospital in Massachusetts to earn Magnet recognition, the American Nurses Association’s highest honor for nursing excellence, three times. It has since received the recognition a fourth time. As the northwest suburban Boston area’s leading provider of comprehensive health care services, the 229-bed facility provides care in general, bariatric and vascular surgery, orthopedics, pediatrics, cardiology, pulmonary medicine, oncology, gastroenterology, rehabilitation, radiation oncology, pain management, obstetrics/gynecology and a Level IIB Special Care Nursery.


About the Job



  • Exemplifies Winchester Hospital’s values and Service Excellence standards.  Commits to making every encounter with our patients, patients’ family, co-workers, physicians and other customers the best that it can be.
  • Complies with all Winchester Hospital policies and the Code of Business Conduct. Takes responsibility for own safety as well as the safety of patients, patients’ family, co-workers, physicians and other customers.
  • Performs all duties of Administrative Secretary I as needed.
  • Creates reports, spreadsheets, and statistics to assist in analyzing block time utilization by surgeon or specialty and report to OR Committee.
  • Tracks release of allocated block time, cancellation reports, and surgeon utilization reports (individually and group).  Makes recommendations to Chief of Surgery and nursing management quarterly for block time review by the OR Committee.
  • Solicits surgical volume when block time becomes available by contacting surgeon offices in order to maximize the utilization of the available OR time.
  • Maintains procedure dictionary and updates data including new personnel, special equipment and new procedures.
  • Troubleshoots identified scheduling system issues and communicates problems to appropriate physician / hospital management while properly documenting details of the issue, when necessary.
  • Enters and transmits charges to maintain OR inventory and capture maximum revenue.  Troubleshoot issues regarding transmission of charges in collaboration with Finance and IS.  Works with OR Buyer to ensure acquisition of special supplies for scheduled procedure.
  • Acts as a liaison with IS for MSM and Meditech for system upgrades and staff concerns or questions.
  • Performs routine administrative tasks necessary in the maintenance of scheduling system.
  • Promotes communications and problem solving with physician office staff, members of the health care team and inter-departmentally regarding scheduling of surgical cases.
  • Coordinates scheduling of surgical procedures for the OR, OB and cardioversion.  Reviews, analyzes and modifies scheduling module to incorporate changes recommended by the OR Committee
  • Schedules patients for pre admission testing and schedules anesthesia support for procedures in Radiology and ACU.  Schedules necessary equipment for scheduled surgical procedures with sales representatives.
  • Covers for ACU scheduler when need arises.
  • Participates in the following:
  • Mandatory training requirements as per hospital/unit policies
  • Continuing education/inservices to enhance knowledge
  • Staff meetings
  • Performance improvement initiatives
  • Orientation of new staff, students and/or volunteers



  • High School Diploma required.
  • At least three years of work experience in an administrative support job.
  • Experience in scheduling in medical office or hospital required.
  • Basic medical terminology and working knowledge of Microsoft excel required.



Hours: 8 hours, Part-time

About Us

Beth Israel Lahey Health is dedicated to improving health and wellness and making a difference in the lives of our patients, their families and all members of the communities we serve.  Formed in March 2019, Beth Israel Lahey Health is a patient-centered, integrated care delivery system providing a continuum of services spanning academic, tertiary and community hospitals, dedicated orthopedic and psychiatric hospitals, primary and specialty care, community acute care, ambulatory care, behavioral services and home health.  Beth Israel Lahey Health Performance Network is a unified joint contracting and population health management organization, jointly governed by participating physicians and hospitals.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans.