Admin Asst - Facilities Operations /Flex Schedule

Location: Burlington, MA
Job ID: 173305-1A
Date Posted: Sep 14, 2022
Category: Specialist

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Job Description

Welcome To

Welcome to Lahey Hospital & Medical Center, part of Beth Israel Lahey Health. Lahey Hospital & Medical Center is a world-renowned tertiary medical center known for its innovative technology, pioneering medical treatment and leading-edge research. A teaching hospital of Tufts University School of Medicine, the hospital provides quality health care in virtually every specialty and subspecialty, from primary care to cancer diagnosis and treatment to kidney and liver transplantation. It is a national leader in a number of health care areas, including stroke, weight management and lung screenings, among many others. Lahey also helps to advance medicine through research and the education of tomorrow's health care leaders.

About the Job

Position Summary:

 Under the general direction of the Director in a non-clinical department, performs a variety of administrative tasks in support of the mission and goals of the department.  Is routinely exposed to and works with highly confidential departmental, budgetary, strategic, and staff information. Exercises independent judgment and decision making within the scope of the job. Possesses and applies above average proficiency and facility in the use of word processing, spreadsheets, and creation/editing of presentations.  Serves as the primary point of contact and liaison for the Director

 Prior experience in a facilities preferred.  Experience using a cloud-based WO/PM system.  Should also have experience generating and tracking PO's.   People Soft experience would be a plus.


Minimum Qualifications:

Education:  High School diploma or equivalent, plus additional specialized training in office software and systems.

Licensure, Certification, Registration: None required.

Skills, Knowledge & Abilities:  

  • High degree of proficiency in use of pc office software for word processing, spreadsheets, scheduling, e-mail, slide presentations and dictaphone. 
  • Exceptional time management, organizationial, communication, and interpersonal skills. 
  • Ability to multitask in a fast paced environment.
  • Ability to work with and maintain highly confidential information.
  • Ability to exercise tact, discretion, judgment and decision making as it relates to the scope of the job. 
  • Possesses a working knowledge of the whole organization, including it’s parts and their relationship to the whole
  • Possesses a working knowledge of committee structure, divisional and departmental structures, and
  • In the absence of certain of these skills, demonstrates the ability to be thoroughly trained to meet any of these organizational standards.

Experience:     2+ years experience as Administrative Assistant to a leadership role (manager, director, etc).


Flexible Hours




About Us

Beth Israel Lahey Health is dedicated to improving health and wellness and making a difference in the lives of our patients, their families and all members of the communities we serve.  Formed in March 2019, Beth Israel Lahey Health is a patient-centered, integrated care delivery system providing a continuum of services spanning academic, tertiary and community hospitals, dedicated orthopedic and psychiatric hospitals, primary and specialty care, community acute care, ambulatory care, behavioral services and home health.  Beth Israel Lahey Health Performance Network is a unified joint contracting and population health management organization, jointly governed by participating physicians and hospitals.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans.