Human Resources Assistant -Behavioral Health

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Location: Danvers, MA
Job ID: 173306-1A
Date Posted: May 18, 2022
Category: Specialist

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Job Description

Welcome To

Welcome to Shared Services, our team uses a coordinated approach to delivering administrative and operational services across Lahey. Our Shared Services colleagues leverage resources across the organization to ensure we provide high-quality, high-value care to the communities we proudly serve.  The Shared Services team includes colleagues who focus on business and network development, legal services, facilities and real estate, human resources, information technology, finance, philanthropy and marketing and communications.

 

About the Job

Reporting to the Director, Human Resources – Beth Israel Lahey Health Behavioral Services (BILH BS), the HR Assistant provides support for administration, HR projects and initiatives, new hire process and recruitment. Responsibilities include, tracking data and HR metrics, preparing reports/presentations, updating the HR Intranet pages, updating policies/procedures, responding to employee questions, coordinating recognition programs/employee events, coordinating the merit review process, tracking licenses, maintaining personnel records and coordinating personnel record audits assisting with new employee orientation and assisting with special projects as assigned.

Essential Duties & Responsibilities including but not limited to:

  • Provides HR support to the BILHBS HR team and is a point of contact for employee and manager questions.
  • Actively participates as a member of the Human Resources team, participating in projects, activities and colleague work assignments. Participates in programs that enhance training, communication, processes and other work flows.
  • Verifies and updates professional licenses, certification and renewals in both employment records and HRIS systems to ensure compliance with contract obligations.
  • Participates in compliance-related audits and ensures the personnel files are audited and complete. Works with Managers to obtain necessary documentation for the file. Ensures employee personnel files include all mandatory documents required by various regulatory bodies (BSAS, EEC, JCAHO, CARF).
  • Manage, track and update temporary staffing agreements and BBA to ensure compliance. Work with agency and legal to review any proposed edits to the contract and submit the final contract to legal services.
  • Maintains all personnel files.
  • Tracks HR data/metrics. Creates and runs reports. Analyzes data and prepares charts/graphs to display results.
  • Regularly updates the HR Intranet pages in partnership with IT and Communications. Updates policies/procedures as requested. Logically presents information in a user friendly way.
  • Assists with weekly new employee orientation sessions including taking ID photos, creating badges and coordination new hire paperwork. Provides back up to colleague and conducts orientation when needed.
  • Assists with the recruitment process, pre- employments and onboarding processes as needed.
  • Coordinates employee recognition programs/events and assists with organizations engagement efforts.
  • Assists with special projects as assigned.
  • Other related duties as assigned.

Minimum Qualifications:

Education:

  • Associate’s degree, Bachelor’s degree and/or HR experience preferred.

Licensure, Certification & Registration: None

Experience:

  • Administrative experience in Human Resources, Recruitment or related field

Skills, Knowledge & Abilities:

  • Well-organized, detail-oriented, with the ability to multi-task in a fast paced work environment. Proven ability to self-motivate, work independently and work as part of a team. Flexible to take on variety of tasks, adaptable and can anticipate opportunities for additional contributions. Strong interpersonal and communications skills necessary to work effectively with a diverse group of individuals. Positive, professional business presence. High level of integrity and confidentiality.

About Us

Beth Israel Lahey Health is dedicated to improving health and wellness and making a difference in the lives of our patients, their families and all members of the communities we serve.  Formed in March 2019, Beth Israel Lahey Health is a patient-centered, integrated care delivery system providing a continuum of services spanning academic, tertiary and community hospitals, dedicated orthopedic and psychiatric hospitals, primary and specialty care, community acute care, ambulatory care, behavioral services and home health.  Beth Israel Lahey Health Performance Network is a unified joint contracting and population health management organization, jointly governed by participating physicians and hospitals.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans.