**Administrative Coordinator - Employee Health

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Location: Burlington, MA
Job ID: 172829-1A
Date Posted: Jun 13, 2022
Category: Specialist

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Job Description

Welcome To

Welcome to Lahey Hospital & Medical Center, part of Beth Israel Lahey Health. Lahey Hospital & Medical Center is a world-renowned tertiary medical center known for its innovative technology, pioneering medical treatment and leading-edge research. A teaching hospital of Tufts University School of Medicine, the hospital provides quality health care in virtually every specialty and subspecialty, from primary care to cancer diagnosis and treatment to kidney and liver transplantation. It is a national leader in a number of health care areas, including stroke, weight management and lung screenings, among many others. Lahey also helps to advance medicine through research and the education of tomorrow's health care leaders.

About the Job

Provides support for leadership positions and department by leading and managing administrative work, projects and staff.  Performs various administrative functions requiring in depth knowledge of department programs, operations, services, and BILH policies.  Provides management of daily administrative operations of Employee Health.  Manages surveillance programs including Respirator Fit Testing and Tuberculosis Screening. Works collaboratively with the Director in the planning and implementation of  Employee Health programs.


Essential Duties & Responsibilities including but not limited to:

  1. Provides oversight to all administrative functions. 
  1. Oversees application of EH visit schedule.  Assists administrative staff with scheduling issues and troubleshooting of EH visit schedule. 
  1. Acts as a liaison between Employee Health and Human Resources with respect to new hire appointments/process.
  1. Acts as system administrator for the EH electronic medical record system.  Interfaces with the vendor and IT for planning upgrades, additional equipment, problem resolution.
  1. Acts as point person for invoicing and troubleshooting of invoicing issues.  Assists administrative staff with billing, supply ordering, and invoicing issues.
  1. Provides data entry support for EH EMR and onboarding process for new hires
  1. Coordination of respirator medical clearance and respirator fit testing program.
  1. Coordination of annual TB screening program.
  1. Plans and schedules and communicates fit testing sessions with managers and employees
  1. Performs respirator fit testing for colleagues as needed
  1. Plans and participates in training of department based respirator fit testers
  1. Runs reports and communicates compliance data with department managers.
  1. Assigns administrative duties to other administrative staff according to department needs and in collaboration with the Director of Employee Health.


Organizational Requirements:

Maintain strict adherence to the Lahey Health Confidentiality policy.

Incorporate Lahey Health Standards of Behavior and Guiding Principles into daily activities.

Comply with all Lahey Health Policies.

Comply with behavioral expectations of the department and Lahey Health.

Maintain courteous and effective interactions with colleagues and patients.

Demonstrate an understanding of the job description, performance expectations, and competency assessment.

Demonstrate a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards.

Participate in departmental and/or interdepartmental quality improvement activities. 

Participate in and successfully completes Mandatory Education.

Perform all other duties as needed or directed to meet the needs of the department.


Minimum Qualifications:


Bachelor’s degree

Licensure, Certification & Registration:



1-2 years of Employee Health or Occupational Health experience preferred.

Computer Skills

Proficient skills with Microsoft and Google applications and other web based applications.  Ability to produce complex documents, maintain databases.

Skills, Knowledge & Abilities:

Excellent communication and interpersonal skills, verbally and written

Excellent decision making and organizational skills

Able to work independently with limited direction

Ability to multitask

Ability to work with people of multiple ages, from teenagers to mature adults.


Shift: 40 Hours / Day

About Us

Beth Israel Lahey Health is dedicated to improving health and wellness and making a difference in the lives of our patients, their families and all members of the communities we serve.  Formed in March 2019, Beth Israel Lahey Health is a patient-centered, integrated care delivery system providing a continuum of services spanning academic, tertiary and community hospitals, dedicated orthopedic and psychiatric hospitals, primary and specialty care, community acute care, ambulatory care, behavioral services and home health.  Beth Israel Lahey Health Performance Network is a unified joint contracting and population health management organization, jointly governed by participating physicians and hospitals.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans.