Materials Associate

Location: Stoneham, MA
Job ID: 172478-1A
Date Posted: Dec 2, 2021
Category: Service and Trades

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Job Description

Welcome To

Welcome to Winchester Hospital, part of Beth Israel Lahey Health. Winchester Hospital was the first hospital in Massachusetts to earn Magnet recognition, the American Nurses Association’s highest honor for nursing excellence, three times. It has since received the recognition a fourth time. As the northwest suburban Boston area’s leading provider of comprehensive health care services, the 229-bed facility provides care in general, bariatric and vascular surgery, orthopedics, pediatrics, cardiology, pulmonary medicine, oncology, gastroenterology, rehabilitation, radiation oncology, pain management, obstetrics/gynecology and a Level IIB Special Care Nursery.


About the Job



Contributes to the Hospital’s mission by receiving, stocking, issuing and distributing hospital supplies and materials. This staff position will have an impact on the hospital’s operations by ensuring departments have the supplies they need when they need them and on the hospital’s financial status by closely monitoring supply inventories and expirations to minimize waste. 




Preferred:  High School Diploma or equivalent



Preferred:  Materials management or experience with clinical products


Other Skills/Knowledge:

Required:  Good organizational skills


  • Knowledge of Meditech Materials Management Module and other computer applications
  • For safety and quality reasons, must be able to read, write and communicate effectively in English with patients, visitors and fellow members of the hospital team




Schedule requirements:  Generally, Monday – Friday.  Based on business needs.

Travel requirements:   

Storeroom:  This position will travel between the storeroom and all hospital locations, including off-sites.

Central Materials Management (CMS):  Generally located in CMS locations.




  • Reports to
    • Storeroom:  Storeroom Supervisor
    • CMS:  CMS Manager, may receive daily direction from the OR Manager
  • Not responsible for supervising the work of others.




Consistent with the PROMISE principles and inherent in a hospital environment, employees must be flexible in meeting patients’ and the Hospital’s needs. While the list below describes the primary functions of this job, all employees at Winchester Hospital need to recognize that an essential element of their job is the ability to respond to unanticipated and/or changing situations.  This may result in assuming responsibilities or tasks, which are not on this list.




As part of the Materials Management team, this position:

  • Accepts deliveries and reviews packing slips against orders for accuracy and completeness.  Reports discrepancies through the chain of command.
  • Stocks items in the warehouse/storage areas in a safe, organized and easily retrievable manner.
  • Pulls supplies, materials and equipment based on orders and needs.
  • Compiles deliveries in an organized manner to ease delivery and distribution.
  • Rotates stock to avoid obsolescence.
  • Performs inventory of par levels.  Makes recommendations of par level adjustments based on usage and trends.
  • Responds quickly to emergency issues and rush requests.
  • Develops effective routines, including priorities, to maximize efficiency and operate effectively with limited supervision.
  • Maintains a clean and orderly work area for esthetics, efficiency and safety purposes.
  • Uses Meditech Materials Management module, At Par Handheld devices, and other software applications including shipping software and MOX/email systems.



  • CMS:  Reports discrepancies and makes recommendations to the CMS Manager and/or the OR Manager.
  • Storeroom: 
    • Delivers supplies, materials and equipment to the various hospital departments, which may include off-site locations.  Depending on the department procedures, may involve counting and stocking par level inventories. 
    • Maintains shipping and delivery records to provide proof of delivery when required.  Posts inventory counts to Meditech in a timely manner.
    • Some site locations/departments require stocking in supply cabinets and others may involve delivery to unit staff and they will store the items.
    • Secures the warehouse.
    • Reports discrepancies and makes recommendations to the Lead or Supervisor in the Lead’s absence.

Both CMS and Storeroom:  Some locations require the use of sterile apparel when entering sterile areas



Full Time/40 HR


About Us

Beth Israel Lahey Health is dedicated to improving health and wellness and making a difference in the lives of our patients, their families and all members of the communities we serve.  Formed in March 2019, Beth Israel Lahey Health is a patient-centered, integrated care delivery system providing a continuum of services spanning academic, tertiary and community hospitals, dedicated orthopedic and psychiatric hospitals, primary and specialty care, community acute care, ambulatory care, behavioral services and home health.  Beth Israel Lahey Health Performance Network is a unified joint contracting and population health management organization, jointly governed by participating physicians and hospitals.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans.