Accounts Payable Lead - EDI

Location: Burlington, MA
Job ID: 172020-1A
Date Posted: Jan 3, 2022
Category: Specialist

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Job Description

Welcome To

Welcome to Beth Israel Lahey Health. We are a new health care system that brings together academic medical centers and teaching hospitals, community and specialty hospitals, more than 4,000 physicians and 35,000 employees in a shared mission to expand access to great care and advance the science and practice of medicine through groundbreaking research and education.  

About the Job

Under the general supervision of the Accounts Payable (A/P) Manager, assist in the coordination and oversight of the workflow within the Accounts Payable department to ensure timely and accurate payments to vendors as well as accurate posting of financial information to the General Ledger.

Essential Duties & Responsibilities including but not limited to:

  1. Oversee the incoming mail distribution (via USPS, fax, internal mail and/or the general AP email inbox), filing/retrieval of documents (electronic) and general administrative/Specialist activities within the A/P department.

  2. Assist, coordinate and maintain the general workflow of A/P ensuring timely processing, accurate vendor payment, resolving invoices on hold and in exception as well as reviewing/recouping credits from vendors.

  3. Assist in the review of the A/P aging to resolve items in the 90 day and above categories.

  4. Conduct the monthly review of the receipt accrual report (for both inventory and non-inventory related items) to reduce the accrued expense balance being carried in the General Ledger.

  5. Work with Purchasing, Vendors, End Users and Receiving to resolve payment exception and hold issues in order to ensure timely and accurate payments. Identify root issues that may be causing the exceptions. Formulate and communicate recommendations to correct the process/system in place to reduce these instances and increase efficiency/productivity.

  6. Conduct vendor add/maintenance approvals, general/journal/reversal/adjustment voucher entry and check control/filing functions as needed.

  7. Run queries, reports, payment forecasts and check/ACH production activities as needed.

  8. Perform the monthly A/P close to the General Ledger

  9. Assist in the selection and interviewing of candidates. Provide assistance in the development plan, training and annual performance evaluation process of new and existing A/P colleagues.

  10. Exercise quality customer service, problem solving skills in an independent fashion. Must demonstrate the ability to perform under pressure, meet deadlines, work in a team manner and maintain attention to detail.

  11. Utilize system skills relating to the A/P ERP, EDI loads/audits, Google and Microsoft Office Suite software to complete tasks.

  12. Act as a liaison to the IT area regarding modifications and updates needed to the A/P systems/software products.

  13. Participate in varied meetings with vendors, internal departments and the like to evaluate systems, methods improvements, policies, statistical data and general team/production related subjects to improve/streamline processes as well as implement new systems to enhance efficiency, increase productivity while reducing errors/costs.

  14. Perform special projects as assigned by management.

Minimum Qualifications:

Education:

  • Associates degree or comparable on the job experience

Licensure, Certification & Registration:

  • N/A

Experience:

  • A minimum of 3-5 years in a high volume Accounts Payable environment. Accounts Payable leadership experience including the running of queries, reports, forecasts and check printing are a plus.

Skills, Knowledge & Abilities:

  • In depth knowledge and understanding of the complete A/P cycle and how it relates to the general ledger; strong problem solving and organizational skills, accuracy in judgment, effective oral/written communication skills, adaptability to varying workloads and ability to work in a high volume, high pressure environment. PeopleSoft, Microsoft office, EDI and Google skills desired.

About Us

Beth Israel Lahey Health is dedicated to improving health and wellness and making a difference in the lives of our patients, their families and all members of the communities we serve.  Formed in March 2019, Beth Israel Lahey Health is a patient-centered, integrated care delivery system providing a continuum of services spanning academic, tertiary and community hospitals, dedicated orthopedic and psychiatric hospitals, primary and specialty care, community acute care, ambulatory care, behavioral services and home health.  Beth Israel Lahey Health Performance Network is a unified joint contracting and population health management organization, jointly governed by participating physicians and hospitals.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans.