Coord Svce Resp Ctr Adm Suppt - Plant Maintenance

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Location: Beverly, MA
Job ID: 172028-1A
Date Posted: Jan 17, 2022
Category: Specialist

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Job Description

Welcome To

Welcome to Beverly Hospital, part of Beth Israel Lahey Health. Beverly Hospital is a full service, community hospital providing leading-edge, patient-centered care to North Shore and Cape Ann residents. The hospital provides a full-range of state-of-the-art care and services including primary care, cardiovascular care, surgery, orthopedics, emergency care, maternity, pediatrics, as well as many other specialties. Beverly Hospital is nationally recognized for patient safety as it is one of only 42 hospitals in the United States to be awarded an “A” grade from The Leapfrog Group – the nation’s leading nonprofit watchdog on hospital quality and safety.

 

Beverly Hospital promotes the culture and philosophy which enables employees to give and receive the best of care. You can become a part of the team that achieves this success through our CREATE values of Community, Respect, Excellence, Accountability, Teamwork and Empathy.

 

About the Job

Position Summary:

Responsible for all administrative and all other support functions for the Manager of System Facilities and the Director of Support Services, but not limited to the following:  prepares confidential documents; coordinates meetings; maintains files and records; handles mail and phone calls; is proficient in all computer functions, i.e, word processing, PowerPoint, Excel, Groupwise calendar; coordinates and prepares materials for standing meetings such as department meetings and standing committee meetings, including minutes and reserving audio visual equipment and conference room; directly assists the appropriate Director/Manager and acts as liaison between him/her and employees as directed, as well as external contractor or vendors.  Assist in Budget preparation and variance reporting for the Director/ Manager.  Coordinates all data collection and retention of records for the accreditation and regulatory authorities.  Coordinates and executes special projects as directed by the Manager of System Facilities and the Director of Support Services. Manages and coordinates all renewals and new contracts related to Plant Operations. Maintains all Shelf Contracts for Plant Operations for all sites. Coordinates and maintains all records for the electronic Preventative Maintenance system at all sites. Works with System Facilities Manager and accounts payable to file, code and submit all invoices to the Finance Department for Plant Operations. Maintains all training/ educational files for Plant Operations staff at all Northeast legacy sites. Is the administrative support for the Safety Committee and Safety Officer for Northeast legacy.

Scheduled Hours

Per diem, hours assigned as needed.

About Us

Beth Israel Lahey Health is dedicated to improving health and wellness and making a difference in the lives of our patients, their families and all members of the communities we serve.  Formed in March 2019, Beth Israel Lahey Health is a patient-centered, integrated care delivery system providing a continuum of services spanning academic, tertiary and community hospitals, dedicated orthopedic and psychiatric hospitals, primary and specialty care, community acute care, ambulatory care, behavioral services and home health.  Beth Israel Lahey Health Performance Network is a unified joint contracting and population health management organization, jointly governed by participating physicians and hospitals.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans.

Qualifications

 

Education/Experience:

High School Graduate with minimum of Associates Degree preferred; minimum 5 years experience at the Administrative Assistant Level, preferably in a hospital administration setting, but not mandatory; experience with computers and excellent interpersonal skills required.