HIM Document Scanner

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Location: Beverly, MA
Job ID: 171779-1A
Date Posted: Feb 4, 2022
Category: Support

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Job Description

Welcome To

Welcome to Lahey Health Primary Care. With over 55 primary care practices in more than 30 nearby communities , our primary care physicians and care teams provide quality close to where our patients live or work. We have a team approach to patient care and have developed long-standing, mutually respectful relationships with local specialists at our affiliate hospitals to guide and support the most effective and efficient patient care. As part of the Beth Israel Lahey Health system, we now have the opportunity to care for even more individuals across eastern Massachusetts.

About the Job

Position Summary:  Organizes and scans assigned health information documents into the electronic document management system.

Essential Duties & Responsibilities including but not limited to:

  1. Prepares batches of health information documents for scanning into the electronic document management system, removing staples, clips and insuring the pages are easily separated.
  2. Scans assigned health information documents into the electronic document management systems after accurately verifying patient information. 
  3. Performs data entry, keying patient information into the captive software system. 
  4. Monitors the scan process for misfeeds, addressing problems in a timely manner and minimizing interruptions in productivity.
  5. Verifies the quality and accuracy of the scans according to Departmental procedures and communicates any variances to supervisor.
  6. Calibrates the scanner for proper image quality.
  7. Troubleshoots scanners and monitors daily usage of equipment.
  8. Locates, retrieves and signs out non-electronic records, as needed. 
  9. Forwards paper copies of medical information for filing in patient files and/or shredding or purging once initial quality review of scanning has been completed.
  10. Indexes electronic health records, while validating all patient information and patient form type, and assuring that all scanned documents are present in the electronic record. Identifies scanning errors and routes for correction.
  11. Performs routine maintenance of scanning equipment according to departmental procedures and vendor specifications.
  12. Performs file maintenance and quality assurance projects as assigned
  13. Incorporates Lahey Clinic Guiding Principles , Mission Statement and Goals  into daily activities. 
  14. Complies with all Lahey Clinic Policies.
  15. Complies with behavioral expectations of the department and Lahey Clinic.
  16. Maintains courteous and effective interactions with colleagues and patients.
  17. Demonstrates an understanding of the job description, performance expectations, and competency assessment.
  18. Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards.
  19. Participates in departmental and/or interdepartmental quality improvement activities.
  20. Participates in and successfully completes Mandatory Education.
  21. Performs all other duties as needed or directed to meet the needs of the department.

Minimum Qualifications:

Education:  High school diploma or equivalent.

Skills, Knowledge & Abilities:  Ability to effectively orgainze and prioritize administrative duties. Ability to access and process electronic information utilizing computer technology.

Experience:   Minimum 6 months of prior clerical processing experience





About Us

Beth Israel Lahey Health is dedicated to improving health and wellness and making a difference in the lives of our patients, their families and all members of the communities we serve.  Formed in March 2019, Beth Israel Lahey Health is a patient-centered, integrated care delivery system providing a continuum of services spanning academic, tertiary and community hospitals, dedicated orthopedic and psychiatric hospitals, primary and specialty care, community acute care, ambulatory care, behavioral services and home health.  Beth Israel Lahey Health Performance Network is a unified joint contracting and population health management organization, jointly governed by participating physicians and hospitals.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans.