Human Resources Assistant

Location: Burlington, MA
Job ID: 169756-1A
Date Posted: Aug 12, 2021
Category: Specialist

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Job Description

Welcome To

Welcome to Shared Services, our team uses a coordinated approach to delivering administrative and operational services across Lahey. Our Shared Services colleagues leverage resources across the organization to ensure we provide high-quality, high-value care to the communities we proudly serve.  The Shared Services team includes colleagues who focus on business and network development, legal services, facilities and real estate, human resources, information technology, finance, philanthropy and marketing and communications.

 

About the Job

Reporting to the Vice President, Human Resources, the HR Assistant provides support for administration, recruitment, new hire process, and other HR projects and initiatives.  This individual facilitates and coordinates the interview and onboarding process for new hires, as well as other employment lifecycle activities. Working in conjunction with Talent Acquisition, HR Business Partners and others, ensures that the pre-employment, onboarding and new hire processes are complete and requirements are met.  This person will be a member of Beth Israel Lahey Health’s HR organization and will support various activities within the HR function.

 

Essential Duties & Responsibilities including but not limited to:

  • Provides HR support to the Lahey Shared Services (LSS) HR team and is a point of contact for employee and manager questions.

  • Actively participates as a member of the Human Resources team, participating in projects, activities and colleague work assignments.  Participates in programs that enhance training, communication, processes and other workflows.

  • Supports the recruitment of LSS colleagues by coordinating the sourcing of qualified applicants for positions.  Coordinates and schedules candidates for interviews with the Recruiter and members of management.  Prepares and distributes itineraries to candidates and interviewers. Coordinates evaluations from interviewers on candidates after their visit.

  • Via the applicant tracking system, applies screening questions to requisitions, dispositions applicants accordingly, reviews resumes and updates notes on candidate status. 

  • Responds to inquiries from candidates and keeps them informed of the process.  May review and screen potential applicants, as necessary.

  • Prepares offer letters and onboarding paperwork for candidates to ensure a positive onboarding experience.

  • Communicates with candidates and internal stakeholders regarding new hire start date and new hire status throughout the onboarding cycle.  

  • Coordinates and ensures all pre-employment requirements are met, including employee health visits, new hire paperwork, ID badge, etc.

  • Other employment lifecycle activities, as assigned.

Minimum Qualifications:

 

Education:

  • Bachelor’s degree in Business, HRM or related, or equivalent work experience.

Licensure, Certification & Registration:

  • None

Experience:

  • Administrative experience in Human Resources, Recruitment or related field

Skills, Knowledge & Abilities:

  • Well-organized, detail-oriented, with the ability to multi-task in a fast-paced work environment.

  • Proven ability to self-motivate, work independently and work as part of a team.

  • Flexible to take on a variety of tasks, adaptable and can anticipate opportunities for additional contributions.

  • Strong interpersonal and communications skills necessary to work effectively with a diverse group of individuals.

  • Positive, professional business presence.

  • High level of integrity and confidentiality.

About Us

Beth Israel Lahey Health is dedicated to improving health and wellness and making a difference in the lives of our patients, their families and all members of the communities we serve.  Formed in March 2019, Beth Israel Lahey Health is a patient-centered, integrated care delivery system providing a continuum of services spanning academic, tertiary and community hospitals, dedicated orthopedic and psychiatric hospitals, primary and specialty care, community acute care, ambulatory care, behavioral services and home health.  Beth Israel Lahey Health Performance Network is a unified joint contracting and population health management organization, jointly governed by participating physicians and hospitals.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans.