Accounts Payable (A/P) Input Coordinator

Location: Burlington, MA
Job ID: 168670-1A
Date Posted: Jul 8, 2021
Category: Support

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Job Description

Welcome To

Welcome to Shared Services, our team uses a coordinated approach to delivering administrative and operational services across Lahey. Our Shared Services colleagues leverage resources across the organization to ensure we provide high-quality, high-value care to the communities we proudly serve.  The Shared Services team includes colleagues who focus on business and network development, legal services, facilities and real estate, human resources, information technology, finance, philanthropy and marketing and communications.

 

About the Job

Under the supervision of the Manager and following the established guidelines, performs a variety of clerical tasks related to the accounts payable function. Activities include: utilization of our ERP system to process/enter invoices/credits, review statements, entry and accounting for recurring payment contracts, review payment approvals and request additional information from vendor’s/colleagues when necessary to enable accurate posting of the documents to our financial systems, entry/updates to vendor records.

Essential Duties & Responsibilities including but not limited to:

  1. Batch, balance control groups and complete data entry of the following documents into the ERP system –
    • Non PO related vouchers (Ex: Utilities, petty cash, colleague reimbursements/travel, etc)
    • PO Related items that will not feed through our EDI process
    • Credits
    • Spreadsheet uploads through Excel
    • Recurring contract/lease set up
    • Payroll Garnishment vouchers
    • Intercompany wire transfers
  2. Meet or exceed the daily input entry goals for scope of position and assigned invoice mix.
  3. Perform vendor set up and maintenance within the ERP system.  Follow all IRS guidelines regarding 1099 vendors.
  4. Oversee check printing and stock replenishment.  Handle check delivery in accordance to departmental policy.
  5. Verify invoice accuracy prior to entry. This includes, but is not limited to:
    • Validate and correct line item variances between purchase orders and invoices
    • Verify voucher project/fund, inventory and capital accounts for the appropriate approvals and details
    • Confirm and adjust remit addresses, vendor #’s and payment identifiers prior to disbursement cycle processing
  6. Evaluate voucher entries to identify opportunities for recurring contract payment set up and consolidated billing.  Work with lead, vendor and approver to implement.
  7. Contact vendors via phone/email to:
    • Clarify missing information
    • Obtain W8/W9 documentation
    • Obtain ACH information
    • Obtain invoice/credit copies
    • Settle balancing issues (ex. Inaccurate payment posting on the part of the vendor)
  8. Batch, scan and index documents into the electronic document repository (invoices, contracts, W8/W9).
  9. Reconcile past due balances as indicated on invoices.
  10. Special projects as assigned by management as needed to meet the needs/goals of the department.

Minimum Qualifications:

Education:

High School Diploma or equivalent

Licensure, Certification & Registration:

None required

Experience:

Minimum of 2 years of Accounts Payable processing in a high volume, computerized corporate environment or equivalent experience in Accounts Receivable, Payroll, Expense or other transactional accounting area.

Skills, Knowledge & Abilities:

Proficiency in Excel and ERP systems, preferably with Peoplesoft or a comparable platform, utilizing transactional accounting data.  

 

General knowledge of Accounts Payable practices, such as: 

  • attention to detail

  • customer service – strong verbal and written communication skills

  • strong interpersonal skills

  • ability to key invoices at a rapid pace with minimal errors (100+ invoices daily) 

  • ability to analyze an issue and take it through to resolution

  • ability to work independently and as part of a team

  • demonstrate flexibility in prioritizing and completing tasks

  • proactively seek guidance, clarification and feedback 

About Us

Beth Israel Lahey Health is dedicated to improving health and wellness and making a difference in the lives of our patients, their families and all members of the communities we serve.  Formed in March 2019, Beth Israel Lahey Health is a patient-centered, integrated care delivery system providing a continuum of services spanning academic, tertiary and community hospitals, dedicated orthopedic and psychiatric hospitals, primary and specialty care, community acute care, ambulatory care, behavioral services and home health.  Beth Israel Lahey Health Performance Network is a unified joint contracting and population health management organization, jointly governed by participating physicians and hospitals.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans.