Billing & Admin Coordinator, OR

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Location: Beverly, MA
Job ID: 163818-1A
Date Posted: May 7, 2021
Category: Specialist

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Job Description

Welcome To

Welcome to Beverly Hospital, part of Beth Israel Lahey Health. Beverly Hospital is a full service, community hospital providing leading-edge, patient-centered care to North Shore and Cape Ann residents. The hospital provides a full-range of state-of-the-art care and services including primary care, cardiovascular care, surgery, orthopedics, emergency care, maternity, pediatrics, as well as many other specialties. Beverly Hospital is nationally recognized for patient safety as it is one of only 42 hospitals in the United States to be awarded an “A” grade from The Leapfrog Group – the nation’s leading nonprofit watchdog on hospital quality and safety.


Beverly Hospital promotes the culture and philosophy which enables employees to give and receive the best of care. You can become a part of the team that achieves this success through our CREATE values of Community, Respect, Excellence, Accountability, Teamwork and Empathy.


About the Job

Position Summary: 

Beverly Hospital, located in Beverly Massachusetts is part of the Lahey Health System. Beverly Hospital is a community hospital and consists of 10 operating rooms at the main campus and 4 operating rooms at the Lahey Outpatient Surgery Center located in Danvers, MA. We provide a wide range of specialties including; orthopedics, GYN, general, vascular, thoracic, spine, pediatrics, cysto, and ENT. The Coordinator of Administrative Billing assumes responsibility for the surgical billing/charging of patient profiles. Additionally, this role assists, coordinates, and maintains all administrative functions necessary to ensure efficiency of all administrative duties of the Department.


Essential Duties & Responsibilities including but not limited to:


  1. Answers and screens a variety of telephone calls, using discretion and tact to handle accordingly.
  2. Acts as a liaison between the periop departments including informed delays, on time starts, etc.
  3. Assists with completing payroll
  4. Arranges, types and disseminates minutes of multiple committee meetings.
  5. Reviews, make changes as necessary, and submits daily billing/charging for patient profiles.  This includes reviewing/correcting case record data, anesthesia times and recovery times. Review data fields and correct errors entered for all case records. Inform Nurse Manager of critical documentation errors.
  1. Reviews intraoperative billing to assure all products used have been appropriately charged. Review charges for all case records and make corrections as necessary to produce an accurate bill.
  1. Completes case records and posts in Epic. Transmits charges within 24 hours of the case finish.
  1. Participate in introduction of new products into the OR in relation to billing.
  1. Provides administrative support to the Nurse Managers of Surgical Services, OR Business Manager and OR Clinical Coordinator.
  2. Orders, distributes and maintains appropriate office supply stock levels for all Surgical Service Departments.
  3. Maintains and updates active files for management.
  4. Enforces vendor compliance with Reptrax.
  5. Works with scheduling and Clinical Coordinator in assisting of operating room schedule including booking add on procedures, contacting vendors for equipment needs, etc.
  6. Works with the Clinical Coordinator when coordinating scheduling concerns

Scheduled Hours

24 hours per week, day shift.

About Us

Beth Israel Lahey Health is an integrated system providing patients with better care wherever they are. Care informed by world-class research and education. We are doctors and nurses, technicians and social workers, innovators and educators, and so many others. All with a shared vision for what healthcare can and should be. We are committed to attracting, developing and retaining top talent. We strive to create a diverse and inclusive workplace that reflects the communities in which we work and serve. With a team approach to care, we encourage learning and growth at all levels and offer competitive salaries and benefits.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans.


Education:   High School Degree

Skills, Knowledge & Abilities: Knowledge of perioperative services, attention to detail, strong analytical skills, excellent communication skills to foster positive interactions with various colleagues throughout the institution, ability to work collaboratively and calmly in difficult situations. Computer skills necessary. Must possess the ability to learn applications and reporting software.  Knowledge of healthcare billing practices.

  1. Experience:    Two years perioperative services experience and experience in an administrative function.