Administrative Assistant, Emergency Services

Location: Salem, MA
Job ID: 158634-1A
Date Posted: Nov 6, 2019
Category: Specialist

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Job Description

Welcome To

Welcome to Beth Israel Lahey Health Behavioral Services.   Our team delivers quality care to clients and families in more than 30 communities throughout the North Shore, Merrimack Valley and Greater Boston. Our mission is to provide personal, compassionate, state-of-the-art, integrated behavioral healthcare that makes a difference in the lives of the people and communities we serve. Our services include mental health counseling, addiction treatment, and family and school-based services.

 

About the Job

The North Essex ESP/CCS 24 hour mobile crisis team that offers emergency psychiatric assessments to determine what service could benefit the person served, as well as intervention and stabilization services. The Administrative Assistant performs a wide range of administrative and office support activities for specific departments or teams within a program to facilitate efficient operation.

 

RESPONSIBILITIES:

  • Maintains an efficient tracking system of required information for various process / procedures directly related to the operation of the program.
  • Knowledge of or ability to learn diverse programing, departments and the procedures that are required to support each of them.
  • Generates appropriate reporting for managers / supervisors.
  • Maintains effective filing system.
  • Coordinates communication within the site to ensure staff receives all pertinent information.
  • Preparation of batch sheets for submission of bi-weekly payroll.
  • Preparation of accounts payable invoices for Program Director signature and submits to the Accounts Payable Department when complete.
  • Monitors fax machine periodically to retrieve faxes.
  • Assists managers and supervisors with special projects.
  • Other related duties as assigned.

 

QUALIFICATIONS:

  • High School Diploma / GED, a minimum of 1 year experience in a related field; multitasking, time management and strong attention to detail are essential.
  • Ability to work independently or on a team with other professionals.
  • Standard office administrative practices and procedures, including the use of standard office equipment; computer applications; Excel and Word, knowledge of electronic health records a plus; ability to utilize technology in order to manage reports, spreadsheets, etc.
  • Techniques for dealing effectively with the public and staff, in person and over the telephone.

About Us

Beth Israel Lahey Health is an integrated system providing patients with better care wherever they are. Care informed by world-class research and education. We are doctors and nurses, technicians and social workers, innovators and educators, and so many others. All with a shared vision for what healthcare can and should be. We are committed to attracting, developing and retaining top talent. We strive to create a diverse and inclusive workplace that reflects the communities in which we work and serve. With a team approach to care, we encourage learning and growth at all levels and offer competitive salaries and benefits.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans.