Administrative Secretary I

Location: Woburn, MA
Job ID: 157597-1A
Date Posted: Oct 2, 2019

Job Description

Welcome To

Welcome to Winchester Hospital, part of Beth Israel Lahey Health. Winchester Hospital was the first hospital in Massachusetts to earn Magnet recognition, the American Nurses Association’s highest honor for nursing excellence, three times. It has since received the recognition a fourth time. As the northwest suburban Boston area’s leading provider of comprehensive health care services, the 229-bed facility provides care in general, bariatric and vascular surgery, orthopedics, pediatrics, cardiology, pulmonary medicine, oncology, gastroenterology, rehabilitation, radiation oncology, pain management, obstetrics/gynecology and a Level IIB Special Care Nursery.

 

About the Job

PRINCIPAL FUNCTIONS:

 

1.    Exemplifies Winchester Hospital’s values and Service Excellence standards. Commits to making every encounter with our patients, patients’ family, co-workers, physicians and other customers the best that it can be.  

       

 2.    Complies with all Winchester Hospital policies and the Code of Business Conduct.   Takes responsibility for own safety as well as the safety of patients, patients’ family, co-workers, physicians and other customers.

 

 3.     Types support data (phone lists, lab test works sheets etc.) for the department.  Organizes work load to comply with deadlines and priorities established by superiors.

 

 4.     Registers patients, prepares charts if necessary and reviews basic personal information with patient.

 

 5.     Schedules patient appointments and Hospital admissions according to established procedures.  Coordinates scheduling of diagnostic, therapeutic or surgical procedures by working in cooperation with physicians, patients and other Hospital departmental personnel.

 

 6.     Prepares notices for department. Prepares mailings for distribution.

 

 7.     Maintains and updates patient and correspondence files, general and subject files, committee files and a small library of journals and relevant reprints.

 

8.       Receives and screens visitors and telephone calls, and notifies appropriate personnel or records messages.  Responds to general inquiries by relating or referring to established policies and procedures.

 

9.      Orders supplies, sorts and distributes mail if necessary.  Faxes and distributes incoming

         faxes to appropriate person.

 

10.    Participates in the following:

a.    Mandatory training requirements as per hospital/unit policies

b.    Continuing education/inservices to enhance knowledge

c.    Staff meetings

d.    Performance improvement initiatives

e.    Orientation of new staff, students and/or volunteers

Shift

16 hours.

About Us

Beth Israel Lahey Health is an integrated system providing patients with better care wherever they are. Care informed by world-class research and education. We are doctors and nurses, technicians and social workers, innovators and educators, and so many others. All with a shared vision for what healthcare can and should be. We are committed to attracting, developing and retaining top talent. We strive to create a diverse and inclusive workplace that reflects the communities in which we work and serve. With a team approach to care, we encourage learning and growth at all levels and offer competitive salaries and benefits.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans.