Reg & Scheduling Coordinator

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Location: Peabody, MA
Job ID: 151496-1A
Date Posted: Feb 13, 2019
Category: Specialist

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Job Description

About the Job

Registration Scheduling Coordinator

Position Summary:  

  • Registers new and established patients, verifies & updates all insurance & demographic information and is accountable for collecting accurate data.
  • Interacts with all patients when scheduling appointments to insure patient satisfaction.  Identifies Workers Compensation, Automobile accident and self-pay insurance to insure accuracy of insurance information for timely billing.
  • Notifies all patients by phone of any changes in appointments 100% of the time.  All transactions:  cancels, reschedules and bumped appointments.
  • Demonstrates understanding of managed care guidelines and booking rules.
  • Demonstrates understanding of Ref MD access rules and significance of inputting Ref MD information.
  • Triages all appointments to appropriate resource, within 98% degree of accuracy and in appropriate time frame.  Schedules multiple appointments in the proper sequence within appropriate time frames.  Demonstrates an understanding of patients medical/surgical problems for timely access.  Escalates questions/issues in a timely manner by seeking assistance from identified resources in order to facilitate access and patient/provider satisfaction.  Demonstrates proactive problem solving skills to provide the best possible patient outcome.
  • Enters all future appointment requests as REMINDERS appropriately making sure to indicate patient preferences or exclusions for dates and/or times.  Interacts with patient when scheduling reminders to insure patient satisfaction and accuracy of demographic and insurance information.
  • Accurately statuses appointments to insure timely billing.
  • Collects accurate co-pay in accordance with established cash handling procedures and clinic guidelines.
  • Verifies eligibility with 3rd party payers by way point of services devices (POS), batch internet technology and/or with follow-up interaction with the patient.
  • Demonstrates exceptional customer service skills; responsiveness, empathy and willingness to assess and respond to individual patient needs 100% of the time.  Demonstrates flexibility and willingness to work closely with internal customers to maximize patient satisfaction.
  • Maintains a professional relationship with the Lahey Clinic Team 100% of the time.  Maintains confidentiality of all patient information in accordance with Lahey Clinic Policies
  • Incorporates Lahey Clinic Guiding Principles , Mission Statement and Goals  into daily activities. 
  • Complies with all Lahey Clinic Policies.
  • Complies with behavioral expectations of the department and Lahey Clinic.
  • Maintains courteous and effective interactions with colleagues and patients.
  • Demonstrates an understanding of the job description, performance expectations, and competency assessment.
  • Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards.
  • Participates in departmental and/or interdepartmental quality improvement activities.
  • Participates in and successfully completes Mandatory Education.
  • Performs all other duties as needed or directed to meet the needs of the department.

 Minimum Qualifications:                                                                                                                    

Education:  High School Diploma

Skills, Knowledge & Abilities:   Requires excellent communication skillsrequired to interface with patients and all levels of clinic personnel.  Knowledge of medical terminology and anatomy.  Knowledge of personal computers.In the absence of any of these skills, demonstrates the ability to be thoroughly trained to meet organizational standards.

Experience:  1 year of customer service experience; six months year personal computer experience.

SHIFT: 40 hours, 1st shift


O-About Us

Lahey Hospital & Medical Center is part of a vibrant and growing health care system, recognized as a trailblazer in medicine and a standard bearer in patient experience. It includes an award-winning academic medical center, a superb constellation of community hospitals, home care services, rehabilitation facilities and more.

We are committed to attracting, developing and retaining top talent in a market long recognized and revered as a global leader in health. With a team approach to care, we encourage learning and growth at all levels, and we offer competitive salaries and benefits. We adhere to the principles of a just and fair work environment for all colleagues, where respect is foundational and performance is rewarded.