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HR Assistant

Job ID 148264 Date posted 06/12/2018

Position Summary:
Reporting to the Executive Director, Human Resources Lahey Health Shared Services (LHSS), the HR Assistant provides support for administration, recruitment, new hire process, and other HR projects and initiatives. This individual facilitates and coordinates the interview and onboarding process for new hires within this business unit. Working in conjunction with Talent Acquisition, HR Business Partners and others, ensures that the pre-employment process is complete and requirements are met.

Essential Duties & Responsibilities including but not limited to:

Provides HR support to the LHSS HR team and is a point of contact for employee and manager questions.

Actively participates as a member of the Human Resources team, participating in projects, activities and colleague work assignments. Participates in programs that enhance training, communication, processes and other work flows.

Supports the recruitment of Shared Services colleagues by coordinating the sourcing of qualified applicants for positions. Coordinates and schedules candidates for interviews with the Recruiter and members of management. Prepares and distributes itineraries to candidates and interviewers. Coordinates evaluations from interviewers on candidates after their visit.

Via the applicant tracking system, applies screening questions to requisitions, dispositions applicants accordingly, reviews resumes and updates notes on candidate status.

Responds to inquiries from candidates and keeps them informed of the process. May review and screen potential applicants, as necessary.

Prepares offer letters and onboarding paperwork for candidates to ensure a positive onboarding experience.

Communicates with candidates and internal stakeholders regarding new hire start date and new hire status throughout onboarding cycle.

Coordinates and ensures all pre-employment requirements are met, including employee health visits, new hire paperwork, ID badge, etc.

Coordinates executive search activities, working with the Executive Director, HR.

Other employment lifecycle activities, as assigned.

Assists with bi-weekly new employee orientation sessions and keeps material updated.

Coordinates and participates in the Lahey Engagement Team (LET) and annual service awards.

Partners with IT and Communications to manage the LHSS Intranet site.

Other projects include the employee exit process and immigration case management.


Minimum Qualifications

Education: Bachelors degree in Business, HRM or related, or equivalent work experience.

Licensure, Certification & Registration: None required

Experience: Administrative experience in Human Resources, Recruitment or related field

Skills, Knowledge & Abilities:
- Well-organized, detail-oriented, with the ability to multi-task in a fast paced work environment.
- Proven ability to self-motivate, work independently and work as part of a team.
- Flexible to take on variety of tasks, adaptable and can anticipate opportunities for additional contributions.
- Strong interpersonal and communications skills necessary to work effectively with a diverse group of individuals.
- Positive, professional business presence.
- High level of integrity and confidentiality.



About Lahey Health

The Lahey Model of Care - right care, right time, right place - is exactly what patients, providers and payers need and deserve. Identifying and delivering on this convergence of interests has positioned Lahey Health for further growth. Our model ensures care is highly coordinated and locally delivered, with lower costs and exceptional quality.

Lahey Health is a robust, regional system including a teaching hospital, community hospitals, primary care providers, specialists, behavioral and home health services, skilled nursing and rehabilitation facilities, and senior care resources throughout northeastern Massachusetts and southern New Hampshire. The system has a global

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