Financial Clearance Specialist II - Outpatient authorizations

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Location: Burlington, MA
Job ID: 177510-1A
Date Posted: Aug 17, 2022
Category: Specialist

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Job Description

Welcome To

Welcome to Lahey Hospital & Medical Center, part of Beth Israel Lahey Health. Lahey Hospital & Medical Center is a world-renowned tertiary medical center known for its innovative technology, pioneering medical treatment and leading-edge research. A teaching hospital of Tufts University School of Medicine, the hospital provides quality health care in virtually every specialty and subspecialty, from primary care to cancer diagnosis and treatment to kidney and liver transplantation. It is a national leader in a number of health care areas, including stroke, weight management and lung screenings, among many others. Lahey also helps to advance medicine through research and the education of tomorrow's health care leaders.

About the Job


This offer includes a sign on bonus of $1,000, that will be paid to you within the first 30 days from your hire date. Subject to applicable taxes. You must be in good standing to receive the bonus. Current BILH employees do not qualify for this bonus.


Position Summary:

Ensures that all information necessary for proper financial reimbursement for high dollar patient care is analyzed and submitted to insurance companies for approval prior to the patient’s date of service. Collaborates with insurance companies when necessary to proactively validate benefits, eligibility and authorization requirements. Communicates with patients to assure they understand their payment obligations and steps necessary to meet these obligations, while maintaining a positive patient experience.



Essential Duties & Responsibilities including but not limited to:


Accesses work queues and reports and reviews patient accounts to determine financial clearance status of specific patient services. Takes action on those services without financial clearance.

Ensures demographic and patient contact information is complete and verified with the patient or patient representative.

Verifies the guarantor type and information and ensures it is assigned to the account correctly.  This includes personal/family relations, workers compensation insurance, third parties, behavioral health or others as required.

Ensures all possible coverages are created and verified, through electronic or manual methods, and all discrepancies are resolved.  Validates that coverages are assigned to appropriate visit.

Collects and validates order-related information including office visit, radiology and surgical orders. Follows up with ordering provider to verify CPT codes.

Verifies Primary Care Physician (PCP) information and ensures appropriate PCP referrals are in place for the provider and service by checking electronic systems and calling PCP offices.  Enters and links referrals in system.

Processes referrals when necessary, assuring proper tracking and redirection when appropriate.  Understands each clinical department’s referral certification protocols and ensure referrals are certified at the appropriate level.

Using system activities and functions, identifies non-covered services and prepares proper Advance Notice Beneficiary (ABN) or waiver for registration team.  Documents account for registrar action.

Analyzes clinical documentation in support of ordered procedure(s) and submits precertification requests through various insurance fax lines, phone systems and web portals. Follows up on pending accounts and involves ordering provider offices as needed to obtain approvals.

Escalates challenging accounts to provider representative to ensure accounts are approved at least two weeks prior to patient appointment/surgery.

Collaborates with clinical departments to facilitate scheduling of approved procedures and rescheduling of non-urgent non-certified cases. Professionally communicates outcome to patient when needed.

Escalates non-certified urgent cases to appropriate clinical departments and leadership for approval to proceed or rescheduling.

Verifies covered benefits, including remaining hospital days, carve out coverages and benefit limits of visit and/or timeframe.

Contacts patients, providers and insurance companies to validate data, collect missing information and resolve information discrepancies,

Understands clinical guidelines for payors requiring authorization to better build cases for authorization requests and provide feedback to clinical departments on required notes.

Communicates with patients and discusses their financial clearance status when necessary. Explains the status of any services not financially cleared and advises patients of the proper resolution steps, including self-payment. Directs patients to Lahey Financial Counselors when appropriate.

Works with the Financial Counselors, clinical departments, outside providers, third party insurers and any other individual or entity to assist in resolving patient  financial clearance questions or problems in the most effective and positive manner possible.

Researches claim edits and payment denials related to financial clearance and works closely with the Lahey Patient Financial Services staff to resolve these denials. Communicates resolution to patients.


Organizational Requirements:

Maintain strict adherence to the Lahey Health Confidentiality policy.

Incorporate Lahey Health Standards of Behavior and Guiding Principles into daily activities.

Comply with all Lahey Health Policies.

Comply with behavioral expectations of the department and Lahey Health.

Maintain courteous and effective interactions with colleagues and patients.

Demonstrate an understanding of the job description, performance expectations, and annual competency assessment(s).

Demonstrate a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards.

Participate in departmental and/or interdepartmental quality improvement activities. 

Participate in and successfully completes Mandatory Education.

Perform all other duties as needed or directed to meet the needs of the department.


Minimum Qualifications:




High school degree or equivalent


Licensure, Certification & Registration:






At least two years prior experience in a health care setting requiring knowledge of insurance coverage, reimbursement, and/or medical terminology and coding. Experience providing customer service, while processing and verifying electronic demographic, financial or other business-related information and data.



Skills, Knowledge & Abilities:


Able to work successfully in a fast-paced, multi-task environment, where some independent decision making is necessary. Able to process electronic information and data accurately and efficiently.



40 hours - Days M-F

About Us

Beth Israel Lahey Health is dedicated to improving health and wellness and making a difference in the lives of our patients, their families and all members of the communities we serve.  Formed in March 2019, Beth Israel Lahey Health is a patient-centered, integrated care delivery system providing a continuum of services spanning academic, tertiary and community hospitals, dedicated orthopedic and psychiatric hospitals, primary and specialty care, community acute care, ambulatory care, behavioral services and home health.  Beth Israel Lahey Health Performance Network is a unified joint contracting and population health management organization, jointly governed by participating physicians and hospitals.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans.